“Provided they are not obscure to the reader, abbreviations communicate more with fewer letters. Writers have only to ensure that the abbreviations they use are too well known to need any introduction, or that they are introduced and explained on their first appearance.”
—From “The Cambridge Guide to English Usage” by Pam Peters1
David Crystal defines abbreviations as “a major component of the English writing system, not a marginal feature. The largest dictionaries of abbreviations contain well over half a million entries, and their number is increasing all the time.”2 Students and researchers often use abbreviations in research writing to save space, especially when facing restrictions of page or word limits. Abbreviations in research are also used in place of long or difficult phrases for ease of writing and reading. Exactly how abbreviations in research writing should be used depends on the style guide you follow. For example, in British English, the period (or full stop) is omitted in abbreviations that include the first and last letters of a single word (e.g., “Dr” or “Ms”). But in American English, such abbreviations in writing are followed by a period (e.g., “Dr.” or “Ms.”).
While using abbreviations in academic writing is a common feature in many academic and scientific papers, most journals prefer keeping their use to a minimum or restricting their use to standard abbreviations. As a general rule, all non-standard acronyms/abbreviations in research papers should be written out in full on first use (in both the abstract and the paper itself), followed by the abbreviated form in parentheses, as in the American Psychological Association (APA) style guide.
Table of Contents
- Mistakes to avoid when using acronyms and abbreviations in research writing3
- Tips to using abbreviations in research writing
- Frequently Asked Questions (FAQ)
Mistakes to avoid when using acronyms and abbreviations in research writing3
- Avoid opening a sentence with an abbreviation in research papers; write the word out.
- Abbreviations such as a.m., p.m., B.C., and A.D. are never spelled out. Unless your style guide says otherwise, use lowercase or small capitals for a.m. and p.m. Use capital letters or small caps for B.C. and A.D. (the periods are optional).
- Avoid RAS Syndrome: RAS Syndrome stands for Redundant Acronym Syndrome…Syndrome. For example, DC Comics—DC already stands for “Detective Comics,” making Comics after DC redundant.
- Avoid Alphabet Soup: Alphabet soup refers to using too many abbreviations in academic writing. Do not abbreviate the words if their frequency of appearance in the document is less than three.
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- Do not follow acronyms with a period unless at the end of a sentence.
- When pluralizing acronyms add a lowercase “s” at the end (“three ECGs”); acronyms can be made possessive with an apostrophe followed by a lowercase “s” (“DOD’s acknowledge”).
- Acronyms are treated as singulars, even when they stand for plurals. Therefore, they require a singular verb (“NASA is planning to…”).
- Articles “a” or “an” before an acronym should be based on the opening sound rather than the acronym’s meaning. This depends on whether they are pronounced as words or as a series of letters. Use “an” if a soft vowel sound opens the acronym; else, use “a.” For example, a NATO meeting; an MRI scan.
Tips to using abbreviations in research writing
1. When to abbreviate: Using too many abbreviations in research papers can make the document hard to read. While it makes sense to abbreviate every long word, it’s best to abbreviate terms you use repeatedly.
2. Acronyms and initialisms: Define all acronyms and initialisms on their first use by giving the full terminology followed by the abbreviation in brackets. Once defined, use the shortened version in place of the full term.
3. Contractions: Using contractions (isn’t, can’t, don’t, etc.) in academic writing, such as a research paper, is usually not encouraged because it can make your writing sound informal.
4. Latin abbreviations: Latin abbreviations in research are widely preferred as they contain much meaning in a tiny package. Most style manuals (APA, MLA, and Chicago) suggest limiting the use of Latin abbreviations in the main text. They recommend using etc., e.g., and i.e., in parentheses within the body of a text, but others should appear only in footnotes, endnotes, tables, and other forms of documentation. But APA allows using “et al.” when citing works with multiple authors and v. in the titles of court cases.
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5. Capitalization: Abbreviations in writing are in full capital letters (COBOL, HTML, etc.). Exceptions include acronyms such as “radar,” “scuba,” and “lidar,” which have become commonly accepted words.
6. Punctuation: Abbreviations in research can be written without adding periods between each letter. However, when shortening a word, we usually add a period as follows:
Figure → Fig.
Doctor → Dr.
January → Jan.
Note that units of measurement do not require a period after the abbreviation. But, to avoid confusion with the word “in,” we write “inches” as “in.” in documents.
7. Create a list: Make a list of the abbreviations in research as you write. Adding such a list at the start of your document can give the reader and yourself an easy point of reference.
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Avoid making abbreviation mistakes in your writing with Paperpal
Finalizing a research paper requires more than great writing. Proofreading for errors such as correct abbreviations in research is also an essential step, which often consumes a lot of time. That’s where Paperpal, the comprehensive AI academic writing assistant, can help you!
Paperpal’s Consistency Check automatically identifies inconsistencies in formatting, style, abbreviations, and language and allows you to fix them. It can flag instances where you introduce an abbreviation without first defining it. It ensures you’re following consistent academic abbreviation styles and helps finalize your paper for submission faster, saving you a lot of time and effort.
Consistency checks are available with Paperpal Prime. Here’s how to use these checks to fix abbreviations in research:
- Turn on Consistency Checks: Once logged in, paste your content in a new document, navigate to Edit and enable the Consistency feature.
- Inconsistency Flags: Paperpal will scan your paper and flag any inconsistencies it finds in your abbreviation usage. This might include
- Using the full term in some places and the abbreviation in others for the same concept.
- Formatting errors (e.g., p=0.05 vs. P>0.02)
- Language and numbering style erros (e.g., Jan vs. January or 9%-10% vs. 9-10%)
- Inconsistency in capitalization and plurals (e.g., MRI vs. mri).
- Fix the Abbreviations: Once it identifies inconsistencies, Paperpal will prompt you to review and ensure consistency throughout your research paper. This allows you to have control over your work and edit mindfully.
It’s recommended to always follow your journal’s guidelines and use the tips above to eliminate abbreviation errors in research papers. Never forget to proofread your work; remember that AI academic writing tools like Paperpal can help proofread and fix such errors before you submit. Get Paperpal Prime and ensure your writing is submission ready in minutes!
References
- Peters, P. The Cambridge Guide to English Usage. Cambridge University Press (2004).
- Crystal, D. Spell it out: The singular story of English spelling (2013).
- Nordquist, R. 10 Tips for Using Abbreviations Correctly (July 25, 2019). Retrieved from https://www.thoughtco.com/tips-for-using-abbreviations-correctly-1691738
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Frequently Asked Questions (FAQ)
Abbreviations in a research paper are shortened forms of words or phrases used to represent specific terms or concepts. They are employed to improve readability and conciseness, especially when there are strict word counts and terms are mentioned frequently throughout the paper. To ensure clarity, it is essential to define each abbreviation when it is first used in the research paper. This is typically done by providing the full term followed by its abbreviation in parentheses.
Some commonly used abbreviations in academic writing include e.g. (exempli gratia), i.e. (id est), et al. (et alia/et alii), etc. (et cetera), cf. (confer), and viz. (videlicet). Additionally, there are several subject-specific abbreviations that are known by and commonly used in a field of study. However, know that abbreviations may mean different things across different fields. This makes it important to consult style guides or specific guidelines provided by the academic institution or target publication to ensure consistent and appropriate use of abbreviations in your academic writing.
An acronym is an abbreviation formed from the initial letters of a series of words and is pronounced as a word itself. For example, NASA (National Aeronautics and Space Administration) and UNESCO (United Nations Educational, Scientific and Cultural Organization) are acronyms. An abbreviation is a shortened form of a word or phrase but they are usually pronounced as individual letters. Examples of abbreviations include “et al.” for “et alia/et alii” and “e.g.” for “exempli gratia.”
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