Our commitment to your data security

We believe in putting the researcher and their needs at the center of the products we build at Paperpal. We understand that the privacy of your data and manuscript is very important to you, so protecting your invaluable work is our number one priority! Keeping our ecosystem of products secure is fundamental to our overall aim to intercept the Researcher journey, to accelerate Research success and support Researcher well-being. Read more around privacy in our Privacy Policy and Terms of Use pages.

FAQ's

We set the highest standards for data privacy

Secure Systems

• All servers that run the Paperpal software are recent and continuously patched Linux systems.
• Our web servers use the strongest grade of HTTPS security (TLS 1.2) so that requests are protected from intermediate attacks. Our SSL certificates are 2048 bit RSA, signed with SHA256

Our infrastructure

• We do not run our own routers, load balancers, DNS servers, or any physical servers. All our services run in the cloud.
• The vast majority of our services and data are hosted on Amazon Web Services (AWS) facilities in US East (N. Virginia).
• All of our servers are within our own virtual private cloud (VPC) with network access control lists (ACLs) that block unauthorized requests.
• Additionally, we have multiple VPCs for different environments to ensure data integrity.
• We also have an automatic backup system to ensure that no data is lost.

All about your data

• All our customer data is stored in US East (N. Virginia).
• Data is stored in an encrypted form using KMS key.
• We conduct mandatory application security testing regularly. All these tests are run every time new changes are made on the platform.
• Additionally, we have auto-scanners that run after set routines to assess application vulnerability.
• Our data security system undergoes VAPT assessment by a third-party agency, which also gives us a “Safe-to-host” certification over our systems.

Confidentiality, guaranteed

• Your files are also secured through our latest ISO standard systems (ISO/IEC 27001:2013 certified).
• Our staff is continuously trained on best security practices and sign a privacy agreement that outlines their responsibility in protecting our customers’ data. Moreover, there are rigid controls on our employees’ access to your data.
• Paperpal Preflight is served 100% over https.

Security event response plan

• We have a clear action plan for security events that might occur and have educated all our staff on our policies. Our staff is also trained to identify or even anticipate such security events.
• Whenever a security event is detected, it is immediately shared with our emergency engineering team, which addresses the event straightaway.
• After a security event is sufficiently addressed and resolved, we do a retrospective analysis of the problem.
• Security event analysis is reviewed by the Information Security Manager, and action items are identified, after which the learnings are shared with a larger group to avoid similar instances from happening in the future.

Application monitoring

• We have set various auto-alert notifications that monitor and alert personnel in case of any inefficiencies detected.
• All access to Paperpal Preflight applications is logged and audited.

Build process automation

• New features and general changes are launched onto the platform using in-built automation.
• We can get any security fix on the platform quickly with new upgrades and code deployments happening consecutively throughout the day.

Secure data transfer

• All data sent to or from Paperpal Preflight is encrypted in transit using 256-bit encryption.
• Our application endpoints are TLS/SSL only.

PCI Compliance

• Paperpal Preflight is not subject to PCI obligations. All payment instrument processing is outsourced to secured third-party tool Stripe.

Physical Security

Data from our products are processed, encrypted, and stored within the AWS Data Centers, which use robust security measures, including:

• Custom-designed electronic access cards
• Biometric checks
• Perimeter fencing
• Vehicle access barriers
• Laser beam intrusion detection
• Continuous external and internal security camera surveillance
• 24x7 trained security guards